1. Introduction
Sheldon Harris Pty Ltd ACN 135 793 501 (“SheldonHarris”, “we”, “our” or “us”) is committed to protecting the privacy andsecurity of personal information entrusted to us. This Privacy Policy explainshow we collect, use, store and disclose personal information in the course ofproviding executive search, board advisory, succession planning and leadershipadvisory services.
We handle personal information in accordancewith the Australian Privacy Act 1988 (Cth) and the Australian PrivacyPrinciples.
By accessing our website or engaging withSheldon Harris, you acknowledge that your personal information will be handledas described in this policy.
This policy does not apply to our personneland job applicants (to work with us). Please contact human resources for privacy details applicable in thatcase.
2. Scope of this Policy
This Privacy Policy applies to:
· Candidates and potential candidates
· Clients and prospective clients
· Board members, executives and participants incoaching, leadership development or board advisory engagements
· Referees
· Visitors to our website
· Suppliers and professional contacts
3. Personal Information WeCollect
i) Candidates, Executives and Board Members
The types of personal information we maycollect include, but are not limited to:
· Name, contact details and biographicalinformation
· Employment history, qualifications andprofessional experience
· Curriculum vitae, interview notes andassessment information
· Referee details and feedback
· Remuneration information (where relevant)
· Information relating to career interests andsuitability for roles
ii) Clients and Business Contacts
· Name, title and contact details
· Organisation and professional background
· Engagement details and correspondence
iii) Website Users
· IP address, browser type and usage data
· Cookies and analytics information (see Section11)
4. How We Collect PersonalInformation
We collect personal information through arange of methods, including:
· Directly from you (e.g. meetings, emails,interviews, submissions)
· Referrals and professional introductions
· Publicly available sources (e.g. companywebsites, professional profiles)
· Clients or referees (where appropriate andlawful)
· Our website and digital communications
5. Purpose of Collection andUse
We collect and use personal information for thefollowing purposes:
· Executive search and board appointments (including,where requested by clients and lawful, any relevant background, probity orpolice checks).
· Leadership advisory, succession planning andassessment engagements
· Board and executive advisory services,including board reviews, coaching, leadership development and teameffectiveness
· Evaluating suitability for current and futureroles
· Managing relationships with clients andcandidates
· Conducting market mapping and industryresearch
· Meeting legal, regulatory and professionalobligations
· Other purposes reasonably related to ourbusiness activities, or where required or permitted by law.
6. Disclosure of PersonalInformation
We may disclose personal information to:
· Clients in connection with executive search oradvisory engagements
· Referees, where appropriate and withreasonable notice
· Professional advisers (including legal andaccounting advisers)
· Service providers who assist us in operatingour business (e.g. IT, data hosting), subject to confidentiality obligations
We do not sell personal information to thirdparties.
Where personal information is shared, it isdone on a confidential, limited and need‑to‑know basis.
7. Overseas Disclosure
From time to time, personal information may bedisclosed to parties outside Australia, (where this occurs, overseasdisclosures are usually to recipients located in countries such as New Zealand,the United Kingdom and the United States) including international clients oraffiliates, where relevant to an engagement. This may include disclosure tooverseas service providers involved in information technology, cloud hosting ordata storage services.
Where this occurs, we take reasonable steps toensure personal information is handled in a manner consistent with this policyand Australian Privacy Principles (or substantially similar overseas laws).
8. Data Security and Retention
Sheldon Harris holds most personal information electronically, includingon secure internal systems and cloud‑based platforms operated by reputablethird‑party service providers. A limited amount of personal information mayalso be held in hard copy form.
We take reasonable steps to protect personalinformation from misuse, loss, unauthorised access, modification or disclosure.
Measuresinclude:
· Secure digital systems and access controls
· Confidentiality obligations for staff andpartners
· Limited internal access to personalinformation
Personal information is retained only for as long as reasonablynecessary for legitimate business or legal purposes. This may include retainingcandidate information for consideration in future roles, where appropriate andwith candidate consent, in accordance with our internal data retention anddestruction practices.
9. Artificial Intelligence andTechnology‑Assisted Processing
SheldonHarris may use technology‑assistedtools, including data analytics and artificial intelligence‑enabled software (such as AI‑assisted research, drafting, summarisation ordata analysis tools) to support the delivery of our professional services andinternal operations.
Where suchtools are used:
· They are applied to assist human consultants,not to replace professional judgment
· Decisions relating to candidates, appointmentsor advice are not made solely by automated means
· Personal information is used only for thepurposes outlined in this Privacy Policy
· Where artificial intelligence‑enabled toolsare used, personal information is processed within closed or privateenvironments and is not used to train public or open‑access artificialintelligence models.
· Appropriate safeguards, confidentialityobligations and access controls apply
AI‑enabled tools are used to improve efficiency,consistency and quality of service, while maintaining the confidentiality,discretion and professional standards expected in executive search and boardadvisory engagements.
If you havequestions regarding our use of technology‑assistedtools, you may contact us using the details below.
10.Access, Correction and Complaints
You may request access to personal informationwe hold about you, subject to lawful exceptions under the Privacy Act.
Requests can be made by contacting us usingthe details below. We will respond within a reasonable period. Ifwe refuse your request then we will give you a written statement setting outthe reasons for the refusal (unless unreasonable to give them), and the processwe provide if you wish to complain about the refusal.
We will provide access in the manner yourequest if it is reasonable and practicable to do so. If it is not reasonable and practicable toprovide access in that manner then we will endeavour to provide you with a suitablerange of choices as to how you access it (e.g. emailing or mailing it toyou).
If you believe that personal information wehold about you is inaccurate, out of date, incomplete, irrelevant ormisleading, then you may request amendment of it. We will consider if the information requiresamendment and respond to you within a reasonable period after yourrequest. If we do not agree that itshould be amended, then we will add a note to the personal information statingthat you disagree with it and will also give you a written statement settingout the reasons for the refusal (unless unreasonable to give them), and theprocess we provide if you wish to complain about the refusal.
If you have a concern about how we handlepersonal information, you may lodge a complaint with us. We will letyou know the name of the individual responsible for taking care of it, and willtell you when we will provide a full response. We take all privacycomplaints seriously and aim to resolve them promptly.
11.Cookies and Website Analytics
Our website may use cookies and analyticstools to improve website functionality and user experience.
Cookies do not identify individualspersonally. You may disable cookies through your browser settings, noting thismay affect website functionality.
12.Changes to this Policy and departures from it
We may update this Privacy Policy from time totime to reflect changes in law or our business practices. The current versionwill always be available on our website.
Anydeparture from this policy will be limited to circumstances permitted byapplicable law and will be consistent with our obligations under the PrivacyAct.
13.Contact Us
For privacy enquiries, access requests orcomplaints, please contact:
Sheldon Harris Pty Ltd
Email: contactus@sheldon-harris.com
Website: www.sheldon-harris.com
14.Miscellaneous
In this policy “personal information” has thesame meaning set out in the Privacy Act.
Published: 27th May 2026