This Policy covers data and personal information collected through this website and in the course of servicing SH’s clients, including personal information collected during an interview or meeting.
INFORMATION COLLECTED VIA WEBSITE
If you visit the SH website, please note the following:
Collection Methods: When you send a message to SH or otherwise send information via its website, SH can collect and use your name and email address. You will know what information SH collects through the website, because you actively submit it.
Collection Purposes, Use of Information:SH uses the information it collects from its website for the following general purposes (this list is not exhaustive): to respond to the request that you sent SH, such as your request for information on SH’s services; to administer, protect and improve its website and systems; to better understand the preferences of SH website visitors; to compile aggregated statistics about website usage; and to inform you about SH services. Like many websites, SH use “cookies” or other similar technologies. Cookies allow the website to measure traffic activity on the website.
Security: Transmissions over the Internet are not completely secure or error-free. SH takes appropriate measures, however, to protect your personal information from loss, misuse, unauthorized access, disclosure, alteration and destruction.
INFORMATION COLLECTED IN CONNECTION WITH OUR SERVICES
If you are engaged with SH as a client or potential candidate or otherwise in connection with our delivery of services, please note the following:
Information Collection: To provide SH clients with services and communication and collaboration among employees of SH, SH collects and processes information relating to individuals (referred to as “Personal Information”) which typically includes information in a standard curriculum vitae (e.g., name, address, telephone number, e-mail address, employment history, degree(s) and other qualifications, languages and other skills). It may also include, without limitation: age, citizenship, remuneration details, a record of our contact history with you and comments from third parties. It may include any information disclosed by a person during an interview or meeting with SH representatives that SH has recorded with a recording device (e.g. recording a video conference). SH records derive from information collected directly from you, publicly available sources and third parties.
Information Usage: SH will use Personal Information to contact you about board and executive search or assessment assignments conducted for our clients that involve the identification, evaluation and/or selection of qualified candidates. SH, or our client, may also provide Personal Information to applicable regulators. In addition, SH may also collect demographic information about you to assist our clients in addressing their diversity needs. In the case of Executive Search, depending on how far your candidacy progresses, SH will verify the accuracy of Personal Information with regard to academic and professional qualifications, skills and credentials, work performance, and check or confirm references. SH understands the sensitive nature of this endeavour, and will not speak to your current employer without your express permission, but if there is any other individual SH should not contact, please inform the SH consultant with whom you are working.
STORAGE OF INFORMATION AND DISCLOSURE TO THIRD PARTIES
Information Storage: Your information is maintained on SH’s database, which is secure and accessible only to SH employees. SH shares your information within SH to the extent necessary for reasonable business purposes. Outside the SH network, your information may also be disclosed on a confidential basis to (a) clients who will also need to process your information for the purposes SH has described in this Policy; (b) third parties when required by law or in the interest of protecting or exercising SH’s or others’ legal rights, for example, in connection with court proceedings or requests from law enforcement bodies; and (c) service providers, but only to the extent necessary to perform work directed by us (such as security services, web hosting, background checking and other administrative services). Personal Information is retained until the purposes have been fulfilled or otherwise required by law. When deleting or de-identifying Personal Information that SH no longer needs, SH may retain minimal Personal Information in order to prevent future contact, to keep a record of the information disclosed to its clients and to preserve SH’s interests in accordance with any applicable legal requirements.
SH does not sell or rent your information to third parties.
Also, SH reserves the right to use and disclose any information collected in a way that does not personally identify you.
Overseas recipients: The recipients of Personal Information (and the servers that hold your information) may be located in jurisdictions outside Australia that may have information privacy laws that do not provide the same level of protection as those in Australia. SH is committed to protecting your information, and will take appropriate technical, organizational and legal measures to secure your Personal Information.
Under the Australian Privacy Principles you have rights to request access to personal information that SH holds about you and to request that SH correct any personal information about you that is incorrect or out-of-date. You may exercise these rights by contacting one of the SH Partners in writing. SH will comply with any request as required by law.
You are not obliged to provide personal information to SH but if you decline to do so you may not be able to be a part of a SH search or assessment project or be considered for particular opportunities.
SH reserves the right to change, modify, add or remove portions of this Policy at any time, at its sole discretion.
CONTACT DETAILS AND COMPLAINTS
If you have a question or complaint related to your personal information you may contact SH by sending a message to [email protected] or write to us at Level 3, 139 Collins Street, Melbourne, VIC 3000, Australia. Attention: Data Privacy Officer. In relation to any complaint you make, SH will acknowledge receipt of the complaint but may require further information about the complaint and will require a reasonable time in which to consider and respond to the complaint. Complaints will be dealt with on a confidential basis as far as reasonably possible. You may also complain to the Office of the Australian Information Commissioner if you are unhappy with how we have dealt with your personal information or your complaint